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2021 Team Handbook - Under Construction



Table of Contents

CSSL COVID Protocols......................................2

Meet Schedule & Important Dates..................... 3

Practice Schedule.............................................. 4

Weather.............................................................. 5

Cobb County Championship Meet..................... 5

Cobb County Rules............................................ 5

Swimming At Meets............................................ 6

Meet Etiquette For Vinings Estates.................... 7

Volunteers........................................................... 8

Volunteer Positions............................................. 9

Refund Policy.................................................... 10

Parents Meeting................................................ 10

Contact Us......................................................... 10

2021 CSSL COVID Protocols

The Vinings Estates Swim Team and Cobb Summer Swim League (CSSL) have partnered with the Cobb & Douglas Public Health to create the safest possible environment for our swimmers, parents and volunteers. We will be following their strict recommendations in addition to any of Governor Kemp's Executive Orders. The CCSL COVID Meet Protocols Committee may have additional updates or changes after their meeting on April 24th.   May 10th: COVID protocols are changing rapidly. Please refer to the complete reference documents available from CSSL and Vinings Estates on the home page for more details as well as Cobb & Douglas Public Health for the most up to date information.  

NOTE:  All CSSL teams are subject to the rules and regulations set by the hosting team's home owners and/or property owners association. As a participant of a CSSL event, you and your family agree to abide by these rules and regulations during the event.

Vinings Estates Swim Team, Inc. and the Vinings Estates Community Association, Inc., cannot prevent you (or your child(ren)) from becoming exposed to, contracting, or spreading COVID-19 while participating in the Cobb Summer Swim League (CSSL). It is not possible to prevent against the presence of the disease. Therefore, if you choose to participate in the CSSL, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

Meet Schedule & Important Dates

Team Swim Suits - Team swim suits can be purchased on line directly from our team store via Swim Outlet, please use the link below, and be sure to select the blue suit (style Waterpro Lightning). Team swim suits are not mandatory, however swim suits worn at the Meets can not have USA, high school, or any other team on them, nor on swim caps.        http://www.swimoutlet.com/vedolphins

Team Picture Day: Wednesday, June 2, group photo at 10:30am.  Photo Ventures will be on the pool deck. For those interested, Individual photos will be taken, as well as a Team Photo. Please refer to the most recent communication with exact times. Parents are encouraged to print and bring their own copy (see the link below) or fill out a form on site at photo day. Credit card info must be filled in, or cash/check stapled to form. 

For the 2021 season, there will be a Sign Up Genius for Fun Day: https://www.signupgenius.com/go/20f0b4eabac28a4fb6...

Click here to print a photo Order Form.

End of Season Celebration: Tuesday, June 29th, 6pm-9pm. Check your In Box for the details and to RSVP, or click here.

Meets: This season our meets will be on Monday evenings (except week 1, due to Memorial Day).  Meets begin promptly at 6:00 pm. Our tentative swim meet schedule for the summer of 2021 is as follows:

Date Time Home/Away Opponent Site Address
Tues., June 01 6:00 PM HOME Vs. Arden Lake Vinings Estates Pool
Mon., June 07 6:00 PM HOME Vs. Saddlebrook Vinings Estates Pool
Mon., June 14 6:00 PM AWAY Vs. Heritage Oaks Heritage Oaks Pool
Mon., June 21 6:00 PM AWAY Vs. Smyrna Tolleson Park Pool
Mon., June 28 6:00 PM AWAY Vs. Marietta CC  MCC Pool

Practice Schedule

While practice is optional, all swimmers are encouraged to attend at least 3 practices each week so that the swimmer will be more confident and proficient at each stroke they will be swimming in the meets.  In addition, this provides the coaches ample time to get to know your swimmer's proficiency to better schedule individual events and relays in the meets.

The practice schedule is posted at https://viningsestates.swimtopia.com/practice-sche...

  • During practices, parents and children who are not swimming should stay away from the pool. Younger siblings WILL NOT be allowed in the toddler pool or the regular pool during swim team practice hours. While the coaches are certified, they are there to coach the children who are practicing with the swim team. They are not watching any other children.
  • Please make sure that your swimmer is on time and ready for practice. Swimmers should bring with them to every practice: mask, swimsuit, goggles and towel. Your swimmer should also wear sunscreen to practice and meets. In the earlier part of the season, swimmers should also bring warm clothes and a jacket.
  • Swimmers must not leave the pool area unless they inform the coach (this includes going to the bathroom or getting something to drink).
  • Parents should be on time to pick up their swimmers after practice. The coaches and coordinators are not responsible for your child once his/her practice has ended.
  • If your swimmer is not able to attend his/her regular practice time due to a schedule conflict (such as camp), the swimmer may or may not be able to attend at another time, due to Covid capacity limitations. Switching to an earlier practice MUST be approved by a parent coordinator. The best way to do this is to work with the parent coordinator on the pool deck at practice drop off or pick up. You may also contact Julie Buckley at juliebuckley@gmail.com


Practice will only be cancelled in the event of lightning in the immediate area. We will swim in the rain. With respect to meets, you should attend each meet even if it is raining. We will make every effort to swim all meets, even in the rain. Meets will only be postponed or stopped if there is lightning in the immediate area. The Cobb County referee at the meet will have the sole discretion for determining when a meet is postponed or cancelled.

Cobb County Championship Meet

Tentative date June 18-20, 2021: The Patti Wilder Cobb County Championship meet is open to anyone on the Vinings Estates Swim Team, and who resides in Cobb County (Cobb County has established minimum qualifying times for 5-6 year olds). At this Meet, the top three finishes in each event for the 7 year olds and older will represent Cobb County at the Parks and Recs. State Meet (against the top swimmers from the other counties in Georgia, tentative dates July 16-17, 2021). We would like to see Vinings Estates well represented at the County Meet; however, this is purely optional. More information will be available during the regular season.

Cobb County Rules

As a member of the Cobb County Summer Swim League, Vinings Estates must follow all county rules. Here are a few of the specific rules for you to be aware of:

  • Swimmers are not allowed to wear any USA swim team or high school swim cap or suit.
  • No smoking or drinking of alcoholic beverages by parents, swimmers, volunteers or visitors is allowed on the pool deck. This will be STRICTLY ENFORCED. Cobb County has imposed a $250 fine per occurrence on teams where alcohol is consumed within the fence at swim meets. In the event that Vinings Estates Swim Team is assessed a fine, such fine will be charged to the family in possession of the alcohol and the fine will be required to be paid before the swimmer is allowed to swim in another meet. Additional violations of the no alcohol policy may result in our team’s suspension from the league. For 2021, this rule also applies to the parking lot and surrounding pool deck areas. 
  • All events will start at the deep end of the pool except for 100 yard relay legs. Sit starts shall be required in the shallow end for those relay legs.

Swimming At Meets

Home Meets: Set up will begin at 4:00 pm. Swimmers and all other volunteers must arrive at the pool by 4:45 pm. Warm-ups for the Vinings Estates team will begin promptly at 5:00 pm.

Away Meets: All swimmers and volunteers must arrive at the away location by 5:15 pm. Vinings Estates team warm-ups will begin promptly at 5:30 pm. We will provide directions to the away meets at least one day before the away meet.

If for any reason, your child cannot swim in the meet, you must email the coordinators immediately so changes can be made. While we recognize that things happen at the last minute, it is important that you inform us as quickly as possible so the appropriate changes can be made.

Swimmers may swim in an older age group (referred to as “aged up”) at the coaches’ sole discretion. However, swimmers may not under any circumstances swim down to a younger age group.

When swimmers arrive at the pool, they should immediately go to the Bullpen area, where a bullpen parent will check the swimmer in. Swimmers should get settled and get ready for warm-ups.

EVENTS: 6 & UNDERS will swim 25 yard Freestyle, 25 yard Backstroke, and the 100 yard Freestyle Relay (consisting of 4 swimmers, 1 lap each). All other age groups will swim the Freestyle, Backstroke, Breaststroke, Butterfly, Individual Medley, Freestyle Relay and Medley Relay (the distances will vary based on age group). Swimmers may swim up to 3 individual events, 1 freestyle relay and 1 medley relay. The coaches, in their sole discretion, will make the final decision on meet entries.

Bullpen: We will have a bullpen for swimmers 8 and under. The bullpen is a roped off area that is used to line up the younger swimmers before their events. This way the coaches will know that all swimmers are in place and ready to swim BEFORE their assigned events. We absolutely CAN NOT run a meet without Bullpen volunteers!

There is no bullpen for 9 year olds and up. It will be the swimmer/parent’s responsibility to make sure your swimmer is lined up and on time for their events.

When swimmers arrive at the pool, they should immediately go to the Bullpen area, where a bullpen parent will check the swimmer in. Swimmers should get settled and get ready for warm-ups.

Ribbons: Every swimmer is a winner and is important to the team. All swimmers who swim in a meet (except for the Cobb County and state meet) will receive a ribbon. Ribbons will be given according to the place finish in each heat. Ribbons will not be awarded if the swimmer is disqualified (“DQ”).

Disqualifications (DQ’s): The meet referee may DQ a swimmer for any rule violation. This is to ensure that the swimmer does not have an unfair advantage over another swimmer. Points will not be given if a swimmer is DQ’d. Cobb County Summer Swim League follows USA Swimming Rules.

Code of Conduct: Parents are to bring any concerns/complaints to the coordinator and are not, under any circumstance, to approach the referee. Interfering with the referee could result in that person being removed from the meet and a forfeit could be imposed on the team. Parents are to conduct themselves at all times in a positive manner. Please remember that the goal of summer league swimming is to have fun, meet your neighbors and represent Vinings Estates in a positive light.

Parents are also the role models for their children.

Meet Etiquette For Vinings Estates

  1. The parking lot nearest the pool is for the visiting team. Please walk to the pool, carpool or drop off your swimmer. If it is necessary to drive, please use the parking spaces farthest from the pool.
  2. If your child is scheduled to swim in the meet and at the last minute gets sick, you must let the coordinator know as soon as possible.
  3. There will be a concession stand at each meet. This is a fund-raiser for the home team, and is used to offset costs and keep registration fees to a minimum. Please support the concession stand.
  4. Water and soft drinks will be provided to the timers, place judges, referee, starter, announcer, coaches and coordinators at each meet.
  5. BE ON TIME and ready to swim.
  6. Give encouragement to your swimmer and the other swimmers. Don’t be critical of your child or any of the other swimmers—they are doing their best. Let the coaches coach.
  7. Help your swimmer set reasonable goals for himself/herself, such as swimming a “clean” race (i.e. not getting disqualified), improving his or her time, or not stopping to hang on the lane rope. Encourage your child not to set unreasonable expectations for himself/herself.
  8. Do not assume the meet is cancelled if there is a thunderstorm in the area. We will make every effort possible to get the meet in on the scheduled date (make up meets are not desirable). As long as we finish ½ of the meet by 11:00 pm, it will be considered a full meet. Each team should show up at the pool on time and prepared to swim. The referee and the coordinators will decide to either delay the start time or reschedule. If the start time is delayed or if there is a delay in the middle of the meet, please do not leave the area. The meet could begin at any time and your swimmer might miss an event.
  9. If for any reason you need to leave the meet prior to finishing your events, please talk to the coordinator first. We do not want you to leave your teammates without the 4th person for the relay!


Our swim meets are extremely labor intensive and we rely heavily on our parents to volunteer for each meet. Swim team parents will be REQUIRED TO VOLUNTEER AT 2 MEETS during the season, per swimmer. 

*Parents of 8 & UNDERS will be required to work at least 1 shift in the bullpen.

You can sign up for volunteer sessions during registration or at any time via the online portal. Volunteer sessions are offered on a first come, first served basis.

  • When you arrive at the meet, you will need to check in with one of the volunteer coordinators. This is how we will know that everyone has arrived and we can begin the meet on time.
  • If you can not work a shift that you signed up for please let the volunteer coordinators know as soon as possible so that they can line up a new volunteer. Check the website or the team Facebook page for contact information for the volunteer coordinators.
  • We will send emails to recruit volunteers if we do not have enough participation.

Swimmer participation on our team requires a $150 volunteer deposit which will be returned upon the completion of your volunteer commitment. This policy is MANDATORY and your swimmer will not be allowed to swim in a meet until your deposit has been paid.

Parents do have the option to pay a one time fee of $200.00 and waive their volunteer responsibility. This waiver is limited and will be offered on a first come, first served basis.

Volunteer Positions

Home Meet Volunteer Positions
  • Meet Set Up 
  • Place Judges 
  • Timers
  • Concessions 
  • Starter / Announcer
  • Facebook Host
  • Bullpen 
  • Runners 
  • Scorekeeper 
  • For 2021: Volunteer at Front Gate, Back Gate, and Porch Stairway
  • Meet Clean Up

Away Meet Volunteer Positions

  • Place Judges 
  • Timers 
  • Runners
  • Bullpen 
  • Scorekeeper
Volunteer Position Descriptions

Meet Set Up: (4 needed for each home meet) Responsible for setting up backstroke flags, roping off specific areas, clearing the deck of lounge chairs, setting up scoring tables, chairs for place judges, put up bullpen signs, organizing concessions areas, etc. Set up will begin at 4:00 on home meet days.

Timers: (12 needed for each meet, 6 for each half). Responsible for timing all swimmers in your assigned lane. This is a job that requires a lot of standing, but you get a great view of each race.

Place Judges: (8 needed for each meet, 4 for each half). You will be required to record lane finishes for each race. This is a great job if you are unable to stand for long periods of time.

Clean Up: (3 needed for each home meet). You will be responsible for putting the pool back to its original state. This includes hosing off the pool deck, removing back stroke flags, moving tables, replacing lounge chairs, etc…

Runners: (2 needed for each meet, 1 for each half). You will be responsible for picking up the cards from the timers at the end of each race, along with the place judge sheets and deliver them to the scoring table. This job requires a lot of walking.

Bull Pen: (6 needed for the 8 and under age group,4 for the first half and 2 for the second half of the meet). Bull Pen volunteers will be responsible for lining up each age group for each event according to the heat sheet and escort the swimmers to the starting blocks prior to their event. Parents of 8 & unders should volunteer for this position.

For 2021: We will have a Volunteer at each Gate to provide guidance for swimmers and spectators, specifically, when they can enter, and where they will exit.

Refund Policy

The registration fee for 2021 is $185 for residents and $210 for non-residents. Because team expenses are incurred prior to the start of the season, there will be no refunds given for swimmers who drop from the roster on or after May 3rd, 2021. For swimmers who drop after registration, but prior to May 3rd, a full refund, less a $30 administrative fee, will be given.

Parents Meeting

There will be a mandatory Parents Meeting on Monday, May 3rd at 7:00 pm at the Crescent Ridge Clubhouse and via Zoom. This will be an informative meeting regarding the swimmers, parents, coaches and volunteer expectations for the season.

Contact Us

The best way to contact us is via email at swimteam@viningsestates.com.

Website: www.veswimteam.com

Facebook: https://www.facebook.com/Vinings-Estates-Swim-Team-372784362731945/

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Vinings Estates Swim Team

655 Crescent Ridge Trail, Mableton, GA, USA 33.83785029999999 -84.53430630000003
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